5 Data Security Tips for Teams Working Remotely

The modern world works remotely. The reasons for this are the COVID-19 pandemic and growing trends towards remote work which began their rise long before the coronavirus crisis started. 

In the new reality, businesses of any size need to ensure that working from a home office does not endanger sensitive data.

In this article, we cover five security tips that are important to consider when working remotely. Four of them have to do with the tools the company might use, while the fifth one uncovers the importance of confrontation to phishing attempts and other types of fraud, which can occur as a result of the human factor.

Tip #1: Using a VPN

VPN allows your device (a computer, tablet, or smartphone) to act like it’s on the same local network as the destination server.

In most cases, VPN is used as a simple way to hide the user’s locations for torrenting and media streaming. However, for business purposes, VPN is a great way to access a business network for distributed teams around the globe or to protect sensitive data on public Wi-Fi.

Tip #2: Using a more secure Wi-Fi connection

Open Wi-Fi networks are not the only threat to online connectivity. In the meantime, open Wi-Fi networks at home offices that have no passphrase, as well as WPA or WEP security protocols are not secure enough either. 

To avoid data leakage when working remotely use WPA-2 security protocols and AES-encryption that almost all modern wireless devices work with.

Tip #3: Using antivirus and antimalware software

It’s a must-have for employee devices. Period.

Otherwise, business endangers itself with a risk of encrypting the files on employee computers, spying on their communication, deleting files, etc.

Tip #4: Using a virtual data room

There are many ways to share documents online: e-mail, messengers, and file-sharing services (Dropbox, Google Drive, etc). Yet, none of these are secure enough to share sensitive company information.

The most secure option to store and share confidential business information is a virtual data room. In most cases, a virtual data room (VDR) is a SaaS designed to provide businesses with secure and convenient access to the company’s documents. 

Unlike Google or Dropbox solutions, VDRs lend business administrators options to allow or deny users access to files, show user activity, and notify of security alerts.

Tip #5: Avoiding phishing attempts and other social engineering scams

The main threat to any data security is human. Hackers use different social engineering tricks to breach security at any level. For example, the latest Twitter breach was caused solely by social engineering tricks.

To avoid such a threat, all company employees need to be informed of the types of attacks hackers rely on mostly.

Hackers are constantly discovering new vulnerabilities and exploits in devices, operating systems, and human behavior. For businesses, it is crucial to stay on the verge of security flows to avoid any kind of data leakage that can lead to losses.